The ASAI Redesigning School Counseling model asks schools to utilize Advisory Councils to help design the transformed school counseling program. This enables the school counseling program to be designed with input from many different perspectives. The Advisory Council consists of 20-30 representatives of local stakeholder groups that exist in the school and community. Advisory Council members are counselors, teachers, students, parents, business representatives, and community representatives.

ASAI workshops prepare a local Steering Team to facilitate eight meetings with the Advisory Council. ASAI provides tools (sample agendas, Power Point presentations with speaker notes, document templates, facilitation tips, etc.) for the Steering Team as they convene the Advisory Council and facilitates its meetings. Those tools are organized below by Advisory Council meeting:

Advisory Council Meeting 1
Focus: Introduction
Suggested Completion: October

Advisory Council Meeting 2
Focus: Vision
Suggested Completion: November

Advisory Council Meeting 3
Focus: Achievement & Student Choice Priorities
Suggested Completion: January

Advisory Council Meeting 4
Focus: Guidance & Counseling Priorities
Suggested Completion: February

Advisory Council Meeting 5
Focus: Resources
Suggested Completion: March

Advisory Council Meeting 6
Focus: Student Goals
Suggested Completion: April

Advisory Council Meeting 7
Focus: Activities
Suggested Completion: May

Advisory Council Meeting 8
Focus: Celebration
Suggested Completion: June

 

Meeting 1: Introduction

Suggested Completion: October

Objectives	PARTICIPANTS WILL . . . Become familiar with the Indiana Gold Star School Counseling initiative Develop an understanding of the benefits of school counseling Establish group norms PRODUCTS Complete roster Group norms list School counseling benefits brainstorm
Handouts	Agenda Roster Redesigning School Counseling Presentation Change Process Presentation Group Norms Brainstorm Benefits Brainstorm Summary - Gold Star Initiative Meeting Dates and Times
Tools	GENERAL MATERIALS Miscellaneous Steering Team Member Information Steering Team - Introduction Presentation CRU Application IU Credit Information Gold Star - ASCA Crosswalk TOOLS FOR MEETING 1 Prep Prep for Meeting 1 - Checklist Agenda with Facilitator Notes Convening the Advisory Council Member Brainstorm Chart Introductory Phone Call Introductory Letter Roster Template Follow-Up Letter Posters Group Norms - Brainstorm Counseling Benefits - Brainstorm Video Series Please note: Videos require free Real One player. Gold Star Introduction Council Meeting 1 - Introduction Samples Benefits Statement HOMEWORK Prep for Meeting 5    Counselor Time-Use Discussion      Counselor PAPER Time-Use Log (SAMPLE) Counselor ELECTRONIC Time-Use Log (SAMPLE)      Counselor Time-Use Data & Goals Tasks Following Meeting 1 ADDITIONAL TASKS FOR GOLD STAR BINDER Gold Star Application - Cover Sheet School Demographics Gold Star Assurances Statement FOLLOW-UP TO MEETING 1 Tasks following Meeting 1

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Meeting 2: Vision

Suggested Completion: November

Objectives	PARTICIPANTS WILL . . . Consider external reasons for raising student achievement (labor market trends) Consider internal reasons for raising student achievement (core convictions) Create a common vision for student success
Handouts	Agenda Gold Star Process Diagram Benefits Statement (from Meeting 1) Group Norms Statement (from Meeting 1) Labor Market Trends Presentation Core Convictions Presentation Core Convictions - Frederick Douglass Academy Core Conviction Brainstorm Visioning Presentation Vision Brainstorm Chart
Tools	Prep Prep for Meeting 2 - Checklist Agenda with Facilitator Notes Posters Core Convictions Brainstorm Vision Brainstorm Chart Video Series Please note: Videos require free Real One player. Council Meeting 2 - Vision Samples High School Vision Statement ADDITIONAL TASKS FOR GOLD STAR BINDER Mission Statement Counselor as Advocate for Systemic Change Counselor Role on School Improvement Team Counselor as Advocate for Closing Achievement Gaps Counselor as Advocate for Individual Students Program Design Self Study Counselor Effectiveness Self Study FOLLOW-UP TO MEETING 2 Tasks following Meeting 2

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Meeting 3: Achievement & Student Choice Priorities

Suggested Completion: January

Objectives	PARTICIPANTS WILL . . . Analyze student achievement data and student choice data (prior to the meeting) Prioritize student achievement data fields according to which should be the focus of the school counseling program Prioritize student choice data fields according to which should be the focus of the school counseling program
Handouts	PRE-MEETING MAILING Cover Letter Student Achievement Data Analysis ISTEP Data Table Additional High School Data Table (HS only) Supporting Data Fields Table Student Choices Data Analysis Student Choice Data Elementary School Middle Level High School   MEETING 3 HANDOUTS Handout Cover Agenda Gold Star Process Diagram Vision Statement (prepared after Meeting 2) Meeting 3 Power Point
Tools	TOOLS FOR MEETING 3 Prep for Meeting 3 Agenda with Facilitator Notes Achievement Data Instagraph Achievement Data Priority Table Student Choice Instagraph Student Choice Data Priority Table   ADDITONAL TASKS FOR GOLD STAR BINDER School Counselor Job Description Professional Development Statement Ethical Standards for School Counselors   FOLLOW-UP TO MEETING 3 Tasks following Meeting 3   Portfolio Inserts

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Meeting 4: Guidance & Counseling Priorities

Suggested Completion: February

Objectives	PARTICIPANTS WILL . . . Analyze student guidance data and student counseling data (prior to the meeting) Prioritize student guidance data fields according to which should be the focus of the school counseling program Prioritize student counseling data fields according to which should be the focus of the school counseling program   PRODUCTS Guidance Data Instagraph K-2 Guidance Instagraph 3-5 Guidance Instagraph 6-8 Guidance Instagraph 9-12 Guidance Instagraph Counseling Data Instagraph
Handouts	PRE-MEETING MAILING Cover Letter Guidance Data Analysis Guidance Data Chart Grades K-2 Guidance Data Grades 3-5 Guidance Data Grades 6-8 Guidance Data Grades 9-12 Guidance Data Counseling Data Analysis Counseling Data Chart - Student K-5 Counseling Data - Student 6-12 Counseling Data - Student     Counseling Data Chart - Teacher K-5 Counseling Data - Teacher 6-12 Counseling Data - Teacher   MEETING 4 HANDOUTS Handout Cover Agenda Gold Star Process Diagram Student Achievement Priority Table (prepared after Meeting 3) Student Choice Priority Table (prepared after Meeting 3) Meeting 4 - Power Point
Tools	TOOLS FOR MEETING 4 Prep for Meeting 4 Agenda with Facilitator Notes Guidance Priorities INSTAGRAPH Grades K-2 Grades 3-5 Grades 6-8 Grades 9-12 Guidance Indicator Priority CHART Counseling Priorities INSTAGRAPH Counseling Priority CHART   STUDENT CHOICE DATA Indiana Guidance Report Indiana Guidance Portfolio Rose-Hulman Homework Hotline Kids Count County Report   GUIDANCE, COUNSELING, AND PERCEPTIONS DATA Indiana Code - Student Surveys Student and Teacher Surveys www.asainstitute.org/counselingsurvey   ADDITIONAL TASKS FOR THE GOLD STAR BINDER Networking with School Faculty Networking with Community   TASKS FOLLOWING MEETING 4 Tasks Following Meeting 4

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Meeting 5: Resources

Suggested Completion: March

Objectives	PARTICIPANTS WILL . . . Review the list of priorities that they developed in the last two meetings for student achievement, student choices, guidance indicators, and counseling needs Review the resources that are currently held by the school counseling program that can be used to address the defined priorities Develop a plan of action for gaining additional resources to enable the school counseling program address more of the defined priorities
Handouts	MEETING 5 HANDOUTS Handout Cover Agenda Gold Star Process Diagram Resources Presentation - Presentation Version Resources Presentation - Handout Version School Counseling Priority Lists (from meeting four) Student Achievement Student choices Guidance indicators Counseling needs Resources Self Study (with data inserted by Steering Team)
Tools	TOOLS FOR MEETING 5 Prep Prep for Meeting 5 - Checklist Agenda with facilitator notes Warm-Up: Famous Pairs Posters Time-Use Instagraphs Guidance Counseling Advocacy Management Non-Program Resources Instagraph HOMEWORK Resources Action Plan Counseling Services (Tab 6, #27) Consultation Services (Tab 6, #28) Referral Services (Tab 6, #29) Counselor Role in Crisis Response (Tab 6, #30) Counselor Role in Student Assistance Team (Tab 6, #31) Tasks Following Meeting 5

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Meeting 6: Student Goals

Suggested Completion: April

Objectives	PARTICIPANTS WILL... Review the list of priorities that they developed in meetings 3 and 4 for student achievement, student choices, guidance indicators, and counseling needs. Review the resources that will be avaialbe next year (especially the resources related to time and energy). Narrow down the four lists of priorities which will become their GOALS for next school year. NOTE: The program goals are the items that will "drive" the rest of our program transformation process and will be the items for which you will hold yourself accountable next year. Avoid the tendency to identify too many goals. Ask yourself, "Given who we are and the resources we have what can we reasonable accomplish next year?"
Handouts	MEETING 6 HANDOUTS Agenda Gold Star Process Diagram Program Goals Presentation - Presentation Version Program Goals Presentation - Handout Version School Counseling Priority Lists (from Meeting 4) Student Achievement Student choices Guidance indicators Counseling needs
Tools	TOOLS FOR MEETING 6 Prep Prep for Meeting 6 - Checklist Agenda with facilitator notes Posters None HOMEWORK School Counseling Program Goals Preparation for Meeting 7 Guidance Activity Survey (optional) Guidance Activity Chart Counseling Activity Chart Advocacy Activity Chart Management Activity Chart Non-Program Activity Chart Tasks Following Meeting 6

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Meeting 7: Activities

Suggested Completion: May

Objectives	PARTICIPANTS WILL . . . Identify program goals for which there are no or inadequate school counseling activities Identify school counseling activities that do not align with any program goals Add new school counseling activities as needed to address all program goals Omit school counseling activities that do not align with any program goals
Handouts	MEETING 7 HANDOUTS Agenda Activities Power Point Program Goals Chart Activity Charts (5) Guidance - Activity Chart Counseling - Activity Chart Advocacy Activity Chart Management Activity Chart Non-Program Activity Chart Shopping for School Counseling Activities Cover Table of Contents Activities Final Notes
Tools	TOOLS FOR MEETING 7 Prep Prep for Meeting 7 - Checklist Agenda with Facilitator Notes Posters Guidance Activities Instagraph Counseling Activities Instagraph Advocacy Activities Instagraph Management Activities Instagraph Non-Program Activities Instagraph HOMEWORK Updated School Counseling Program Goals Chart (see Meeting 6) - with activities column updated Updated Activities Charts (see Meeting 6) - with new activities added and "Action" column completed. Guidance Counseling Advocacy Management Non-program Additional Portfolio - Guidance Universal Guidance Indicators Checklist (Tab 5, #22) Three Academic Guidance Lesson Plans TEMPLATE (Tab 5, #23) Three Career Guidance Lesson Plans TEMPLATE (Tab 5, #24) Three Citizenship Guidance Lesson Plans TEMPLATE (Tab 5, #25) Additional Portfolio - Management Program Brochure (Tab 8, #43) SAMPLE BROCHURES ISCA Role of the Counselor Brochure Public Relations Exhibit (Tab 8, #44) SAMPLE WEBSITES Additional Portfolio - Implementation Monthly Program Activity Calendar (Tab 10, #50) Weekly School Counselor Calendars (Tab 10, #51) Individual Counselor Management Agreements (Tab 10, #52) Annual Budget (or budget proposal (Tab 10, #53) Tasks Following Meeting 7

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Meeting 8: Celebration

Suggested Completion: June

Objectives	PARTICIPANTS WILL . . . Celebrate the progress they have made in establishing a vision-based, data-driven, and accountable school counseling program. Set meeting dates for the coming school year PRODUCTS Meeting Calendar for Coming School Year
Handouts	OPTIONAL Your work this year has culminated in two important documents. You may wish to distribute these documents to your Advisory Council at your celebration meeting: School Counseling Program Goals School Counseling Activity Charts Guidance Counseling Advocacy Management Non-Program As you implement your program next year, you will add your evaluation data to your School Counseling Program Goals document These two documents answer the following questions: What are the goals of school counseling? What are we going to do to reach those goals? How do we know we're being successful at reaching those goals?
Tools	PREPARATION Plan a celebration, perhaps over a pitch-in dinner. Present each of the Advisory Council members with a certificate or token of your appreciation. Feel good about all you've accomplished! Prepare a list of meeting dates for next school year. It is recommended that your Advisory Council meet once a semester to discuss: Activities implemented since you last met. Activities coming up Open discussion

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Introduction

Indiana Standards

Gold Star Award

ASCA RAMP Award

Redesign Process

Workshop Series

Program Portfolio

Portfolio Update

Video Series

Training Manual

Advisory Council

List Serve

Resources

School Counseling Funding Sources

 

 

 

Redesigning School Counseling:
Advisory Council Meetings